Board portals provide advantages that go beyond digitization of paper documents. They allow directors to prepare for meetings, manage tasks and collaborate with other members by empowering them to maintain and improve governance in specific ways.
If a director receives an alert from the company secretary advising that the documents for the board are now accessible on the portal, she is able to review them over the weekend or Tuesday afternoon, to ensure she is ahead of the agenda and to take notes on important issues or questions. She can also use the portal’s real-time analysis to know how directors use the documents prior to the meeting and also to determine how much time they’re spending on each document or section.
This is especially helpful directors you can find out more with a hectic schedule and limited time to devote to the board. A well-designed portal can be accessed from any device, at any time. Since the majority of board members utilize their devices to access other online services, it does not require a long learning curve.
When you are evaluating different vendors take into consideration other features. While ease-of-use is important for most directors however, it’s not the only one. For instance, some websites offer tools that enable directors to vote and keep notes of their decisions. This reduces the time spent by the company secretary and makes it easier for the board to enact changes between meetings.